Q. During a phone call with a client, we were talking about her Christmas party next week. Last year she had some trouble with her staff so I wondered if you had some tips for her to make this year’s trouble free?
A. Christmas parties are the ideal time for those in the office to let their hair down and forget about work for the night. Whilst staff look forward to these events, employers can find themselves worrying about the night and the issues which can crop up after. Here are some tips to reduce the risk of this happening:
- When planning the party make sure it’s inclusive to all members of staff. Essential things to remember are that the venue should have disabled access, all members of staff should be invited and not just those who seem up for a party and remember people have differing views on Christmas so ensure it is open to those with differing beliefs.
- Before the party takes place, your client should talk to their staff about what is and isn’t acceptable behaviour. Some companies have a policy on social events or sent out a staff memo. How your client does is it up to them but usually talking to staff is enough to remind them that a certain standard of behaviour is required and anything below this will be addressed afterwards.
- Your client may be tempted to provide free alcohol to partygoers, depending on their budget, however they should really consider whether they are offering a free bar or simply offering a select number of drinks. Promoting excessive drinking may indicate that your client condones drunkenness but there are ways to provide a fun alcoholic drink such as a happy hour or one drink on arrival. Your client should also ensure there are plenty of soft drinks available throughout the party.
- Similarly ensure food options are wide and varied and include those with religious beliefs, dietary requirements.
- The journey home from the works’ party can be classed as part of the event. Your client should consider providing information to their staff about public transport located near the venue or make arrangements with a local taxi firm on the night.
The inevitable issues that result from Christmas parties are complaints or grievances regarding things that happened on the night. However, your client may find themselves liable for things that happen during the event if it can be linked to their employment. It’s essential to take steps to ensure employees are approaching the event in line with their employer’s expectations and conduct requirements.
